The Silicon Valley Leadership Group Foundation (SVLGF) is currently seeking an Assistant Race Manager for its three road races:
- Applied Materials ‘Silicon Valley Turkey Trot’
- TiVo ‘Santa Run Silicon Valley’
- Lam Research ‘Heart & Soles 5K’
Overview
The Assistant Race Manager is an integral part of the Race Management staff, which plans and executes all aspects of the Silicon Valley Leadership Group Foundation’s races. Reporting to the Race Manager, the Assistant Race Manager will be an exempt employee. Some nights and weekend days are required in this position. Key responsibilities are listed below as well as other tasks as assigned.
Race Management
- Work with the Race Manager to develop and maintain a work plan for each event
- Help organize and manage event Steering Committees
- Help manage inventory, design, purchase and distribution of all race materials, including shirts, medals, signage, etc.
- Help oversee all logistics, including oversight of contractors, race staff and committee members
- Help handle all events-related paperwork, including permits, encroachment permits, street closures, fire, parks, etc.
- Help manage outside companies, including registration and timing companies
- Oversee event sponsorship fulfilment
- Manage race subcommittees for special race categories; Fittest Firm, Mayor’s Cup, Elites, Mile Markers, Volunteers, Expo, Wellness and others
- Coordinate VIP reception including invites, attendee list, communication and provide support for the sponsoring venue
- Help manage venue selection, course and festival locations for all races
- Provide neighborhood notification to residents and businesses impacted by the event and course as well as any follow up questions and complaints
- Help oversee recruitment, selection and communication to event volunteers
- Manage budgets
- Perform other event related duties with the assistance of the Race Manager
- Help manage interns working on events and event planning
Technology/Communications
- Working knowledge of design process for print materials with Adobe products; event and venue maps, brochures, posters, rack cards, signage to manage a graphic designer
- Working knowledge on how to develop and execute media plan and establish media relations to promote a race while working with a marketing coordinator, including use of Constant Contact, Facebook, Twitter, WordPress
- Functional knowledge of Microsoft Office, including budgetary spreadsheets, PowerPoint presentations and Word documents
- Functional knowledge of race registration and timing platforms
Budget and Sponsorships
- Manage race expenses and submit bi-weekly check requests, receipts and invoices to accountant
- Partner with Race Manager to identify sponsors and develop sponsorships
- Identify and secure in-kind donors for race day food for volunteers and race participants, volunteer food during expo days and samples to be given from SVLGF booth at partnering race events for promotions
This position is a full time, non-exempt position.
To apply for this position, please submit a cover letter with salary requirements and resume to resumes[at]svleadershipgroup.org. No phone calls please. Deadline for submission is Friday 10 July 2015.
